Nothing derails a virtual appointment off track faster than the dreaded: “Where’s the link?”
That's why we’ve added another virtual meeting provider to your toolkit. Now, in addition to Zoom and Teams, Apptoto can auto-generate Google Meet links every time a client books with you and automatically include them everywhere that matters: the calendar invite, confirmation messages, reminders, and appointment pages.
Clients join with one click. You stop digging through your inbox. No more frantic “Where do I click?” moments. Just smooth, on-time virtual meetings.
Why you’ll love it
✅ Clients get one-click meeting access from any device
✅ Meet links automatically appear in calendar events and are easily added to reminders
✅ No manual link creation, copying, or pasting
✅ Fewer missed meetings thanks to clear, consistent join access
✅ Streamlined setup for Google Workspace users
✅ Works seamlessly alongside Zoom and Teams
How to turn it on
- Log in to Apptoto and head to Settings→Virtual Meetings
- Click "Connect with Google Meet."
- Sign in to your Google account and complete authorization.
- Navigate to theBooking Pagestab and select a booking page.
- On the Appointment Typestab, toggle "Create a virtual meeting automatically when clients book" toON.
- Note: Have "Multiple" appointment types on your booking page instead of just one? On the "Appointment Types" tab, scroll down to "Options." Click the pencil icon next to an appointment type, and then turn on virtual meetings. Repeat and save.
That is it. Every appointment booked through that page gets its own Google Meet link going forward.
Adding virtual meeting links to appointment reminders and client messages
By default, Apptoto will include the Google Meet invite information in the appointment created on your client’s calendar once they click "Add to Calendar." If you want to add Google Meet details to your auto messages and appointment pages, you can add the following fields:
- {{ virtual_meeting.join_link }} = The linkyou/your client should click to join the virtual meeting
- {{ virtual_meeting.invite }} = The full invite textfor appointmentscreated through Apptoto
- {{virtual_meeting.join_button}} = A buttonyou can add to emails and Appointment Pages to allow clients to join their virtual meeting.
To learn more about adding meeting links to auto messages and managing your integration, check out our Google Meet knowledge base article. Plus, find more use cases and best practices in our newest blog.
Still need help? Contact our support team to get your Google Meet integration set up today.